Event Planning Report

Event Planning for Everyone

Custom Postcard Your Next Event

Jul 9

Posted by Brian in Event Planning | View Comments

Friday July 9, 2010 by Donna Kastner
Digital photography opens the door to create amazing custom postcards onsite for attendees to send out to family, friends, and even colleagues who didn’t make it to this year’s event. It’s a great way to dazzle attendees AND market next year’s event.Postcards

Step 1: Snap Away.Get digital cameras in the hands of team members and have them capture candid shots at your event. Make sure they find out who’s who in these pictures.

Step 2: Organize. Sort through best shots and organize by attendee name.

Step 3: Create & Print. Purchase postcard paper (it comes in a variety of sizes; 4″ x 6″ is standard) and start printing and collating cards by attendee name. There are lots of free postcard templates to use with word processing software. Be sure to include branding for your event on these cards and an announcement of the location for next year’s event.

Step 4: Deliver. Print a few postcards for each attendee and have these delivered to their hotel rooms, along with postage and instructions for mail drop locations at the hotel. Email digital copies of these postcards, too, to keep the message going, long after your event is over.

If you’re looking to streamline steps, you might bypass the hotel room delivery step and run postcards on a slide show titled “Wish You Were Here.” Then, have a table where attendees can stop by and request a copy of their custom postcard. It’s one more way to show appreciation to conference attendees and stir up excitement for next year’s event!

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Outside Links

Toronto Postcard Club

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Some Florists

Jun 22

Posted by Brian in Event Planning, Wedding Planning | View Comments

Some Florists are better than others.

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Kawarthas Tent Venue at White Tail Golf

Jun 6

Posted by Brian in Event Venue, Wedding Planning | View Comments

At ASAP Tent and Party Rentals we are often asked for locations to have tent weddings. We now have a new one and things look pretty good. White  Tail Golf Course is in the Kawarthas close to Little Britain just south of Lindsay.

Tne 18th hole

White Tail Golf Course

Imagine a tent event here. If you want some golf, mention this blog post and receive 10% off. We are happy to have partnered with White Tail to have a premier event site.

40 X 60 Wedding Tent

40 X 60 Wedding Tent

This Eureka Elite event tent is ideally suited to weddings. The tent can handle up to 240 guests but is best suited for 150 guests to handle a dance floor.

Add dance floor lighting, chair covers, and a truly magical event venue can be created.

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Dazzlingly Delightful Dancefloor Lighting (and it’s FREE)

May 27

Posted by Brian in Event Planning | View Comments

Dazzling New Lighting is available and it’s free with a dance floor and the deluxe lighting package. And no we will not do it for you if you got your tent rental somewhere else.

Ask about our new deluxe lighting package which includes free dance floor lighting at ASAP Tent and Party Rentals.

20 X 40 plain Eureka Elite party canopy

Typical price sheet tent and installation

All the tent rental companies have tents for rent. Some do it better than others. At ASAP Tent and Party Rentals it is more about setting the scene. A clean tent in pristine condition is just the start. Very few of our customers rent just a barebones tent and we have it for events like the world famous Oshawa Peony Festival.

This photo is a great example of a simple party canopy and normal installation.

Pole drapes, dance floors, french or cathedral window sidewalls are just a few of the many options that are available.

At ASAP Tent and Party Rentals we have always been proud of the lighting packages that we provide. Chandeliers, track lighting, spotlights and floods are the norm while other companies throw in a quartzlight or two ASAP has  always tried to set a mood and feel.

Another Eureka Elite party canopy

The floating flower arrangements took it over the top

Other companies may call this “high end” but for us this is the norm and done at reasonable prices.

An event is remembered by the details. The food is probably the single most important aspect but there is so much more that can set the  scene. The floral arrangements, linens, cutlery and china all blend together yo make the party “The Event to be Remembered”.

Now in our ongoing attempts to continually improve our product offering we at ASAP Ten and Party Rentals are introducing new dance floor lighting and for the intro year including it for free for our customers that rent a dance floor and take the upgraded lighting package.

Rain, Rain – go away!

May 7

Posted by Sassy in Event Planning | View Comments

50th Anniversary

Gee whiz If I was having an outdoor party this weekend I would end up canceling  unless I had rented a tent and lots of heat from ASAP Tent & Party Rental.

These guys know how to party big time!  Weather? No problem – believe it or not – you and your guests will be warm and happy inside one their beautiful Eureka Tents!

I had a 50th Anniversary party in the back yard – outside was cold, wet, and boy oh boy – I wished we had planned another day.  The media were invited because we had a celeb dropping by for congrats and photos – guess what?  We had lights, heat, great food and bad speeches!  Result – a good time was had by all.  Thanks to ASAP Tent & Party Rental and staff!

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New Item Popcorn Machine Rentals

Apr 28

Posted by asap in Catering, Event Planning | View Comments

Popcorn machine rentals are now available from ASAP Tent and Party Rentals.

After years of being asked we now offer rentals of this product. The machine rents for $95.00 and all the supplies can be ordered separately.

Watch the video for easy operating instructions.

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The Wedding Planner Success Series to Start on April 19th

Apr 17

Posted by Brian in Event Planning, Wedding Planning | View Comments

The Wedding Planner Success Series to Start on April 19th

Margate, FL, United States, 04/17/2010 – The Wedding Planner Success Series starts April 19th leading up to the Diva Live Event. Those wishing to start a wedding planning business or grow an existing one will get all the tips needed to succeed from Diva Wedding Coach Tonya Shadoan.

The wedding season is in full bloom and with it comes the opportunity of a lifetime for those who wish to start a successful wedding planning business. As the spring and summer weddings kick into high gear, there has never been a better time to become a wedding planner or take your wedding planning business to the next level. Now with the help of Tonya Shadoan, founder of Diva Wedding Coach, it has never been easier.

Learning the techniques to become a sought-after wedding planner takes the right knowledge and skills that comes with years of experience and practice. From consulting with brides and landing the deal to securing the right vendors and making sure the wedding goes off without a hitch, everything works together to making it a perfect day. The goal of the wedding planner is to ensure that this happens every time.

To help those who want to start this type of business, Shadoan is offering the Diva Live Wedding Planner Success Series. The event takes place over several weeks with free teleclasses held weekly, which then leads up to the Diva Live Event where planners get to meet with Shadoan personally. That personal one-on-one is what makes this event so crucial to a wedding planner’s success. As Annette Troescher of Ladyhawk Event Planning Services states, “I attended last weeks ISES/ABC event and heard you speak. I just wanted to tell you how much I enjoyed your talk. I found it very motivating. I love your story and obvious love you have for what you do. I have spent the last couple of days writing about my ideals and goals. Now I need to make it happen!”

Shadoan states, “It has taken me 8 years to become The Diva Wedding Coach. During this time, I went through transitions and stages that molded my business into the 6-figure corporation it is today. I’m excited for the Wedding Planner Success Series so I can personally walk others into a successful career as a wedding planner. I know the opportunities that await and am anxious to share those with others.”

The free teleclasses start Monday, April 19th and continues each Monday for three weeks at 3:30 pm EST. Topics include: Attracting Brides to A Wedding Planning Business, 5 Wedding Planner Tips to Seal the Deal with Today’s Modern Bride, 30-Minute Energy Boost to Improve Your Bottom Dollar.

The Diva Live Event takes place May 15-16th in Indianapolis, Indiana at the Historic Union Station Crowne Plaza Hotel. The 2-day event provides the techniques to develop and master a brand, define a niche, master the consultation, along with so much more. Shadoan’s success rate of closing 90% of bridal consultations clearly is just one of the many reasons to attend.

Take the first steps now to start or grow a successful wedding planning business. For additional information and to sign up for the classes and events go to the Diva Wedding Coach site.

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Phony Bridal Show Duped Thousands

Apr 13

Posted by Brian in Event Planning, Wedding Planning | View Comments

Phony Bridal Show a Scam

Starting in January the bridal show season starts to heat right up. Here in Toronto there are so many shows it is hard to differentiate.  Which are good and which are bad? The shows main purpose is to make money from both the advertisers / vendors and from the attendees. Admission at $15.00 for two is a fair investment. For the vendors displaying the space in even a minor,  poorly attended show starts at thousands of dollars.

Over 6000 were duped by this. Estimates on the size of this fraud range fro 150 to 300K. Does this also mean that eventbrite, the credit card companies and paypal will be held partially or fully resposible for their forwarding of victims money to the con artists? So far no charges have been laid.

With the internet being what it is today this fraud is easy to perpetrate. The skills required will be the ability to create facebook, twitter and e-mail personalities. A blog and you are in business.  In the case of the Boston scam the event page was set up using Eventbrite. The success of the venture will be determined more on social networking and search engine optimization skills than any other abilities.

How To Protect Yourself

For the attendee, simply pay at the door.

For the vendor check the track record of the company putting on the show and know who you are dealing with. If in doubt, meet with the show producer and pay by check. A background check to see if the show producer has paid for the venue should help.

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Napkin Folding

Apr 10

Posted by Brian in Event Planning, Wedding Planning | View Comments

Stunning and memorable events usually are a matter of attention to detail.

Tyrone Howard knows when to hold them, an really knows how to fold them.

Do a search on the internet and you will find huge numbers of instructions on how to fold napkins. It is these kinds of details that make events memorable.

When ordering napkins from ASAP Tent and Party Rentals it is always a good idea to let us know you will be intending to use them for fancy folds. Some are better for folding some are better for softness.

Pop up Caravan and EZup Canopies

Apr 6

Posted by Brian in Event Planning, Tent Events - Under the Big Top | View Comments

Pop up canopies are in stock again at ASAP Tent and Party Rentals in time for the spring fairs and exhibitions.

Call 905 833-6756 for pick up or delivery.

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